Pricing
One rate, every clinician, published.
Non-clinical staff don't count toward it. No tiers, no per-claim fees, and nothing held behind an upgrade. The interesting part of HealthThread isn't the price — it's what gets checked before a note is signed.
$60per clinician, per month
Unlimited clients, encounters, claims, eligibility checks, telehealth, and storage. AI drafting, assessments, documentation, timesheets, billing, and audit all included. No volume tiers, no per-claim fees, nothing behind an upgrade.
$660 per clinician for the year — twelve months of service for eleven months of cost.
- The compliance layer is the product. State rule checking, credential clearance by date of service, golden-thread enforcement, conflict detection, and audit packets — not a tier you upgrade into.
- No module pricing. Compliance, scheduling, documentation, timesheets, billing, and audit are the product, not add-ons.
- No charge for your back office. Admin headcount doesn't change the bill.
Who counts as a clinician
Some systems price per user. We price per clinician. If a person signs, supervises, or renders a billable service, they count; everyone else uses HealthThread for free.
- $60Clinicians — rendering and signing billable services, employed or contracted.
- $60Clinical supervisors — co-signing, reviewing, or carrying supervisory responsibility.
- FreePractice administrators — schedulers, front desk, intake coordinators.
- FreeBilling and RCM staff — internal or your outside partner's team.
- FreeExecutives and compliance leads who don't render or supervise.
This is deliberate. When admin seats cost money, people share logins — and a shared login means every action in the audit trail is attributed to the wrong person. Free access for non-clinical staff isn't generosity. It's the only way attribution stays accurate. A record can't be defensible if the credentials behind it are being passed around to save a seat fee.
What's included
Everything. There is no higher tier.
One plan, so there is no version of HealthThread where the compliance depth is behind an upgrade.
Compliance
- State Medicaid rules checked as the note is written
- Credential, program, code, and place-of-service eligibility
- Authorization status and daily service limits
- Golden-thread enforcement across the record
- 42 CFR Part 2 segmentation and consent-governed disclosure
- Override governance with reasons and reporting
Clinical and operational
- Intake, assessment, and treatment planning
- CANS, ANSA, and TX-eCANS as scored instruments
- Scheduling, telehealth, and session capture
- Timesheets, supervisor review, and payroll-ready output
- AI drafting across notes, assessments, and plans
- Authorship tracking with signature-level enforcement
- Provider clearance resolved as of any date
- Conflict detection across clinician, client, and day
Billing and audit
- Claim records built from the checked encounter
- Handoff to your billing partner or clearinghouse
- Audit packets assembled by the system
- Signed documents reproduced as they stood
- Complete audit trail of views, edits, and overrides
- Structured export of your record, any time
Questions
What the number does and doesn't cover.
How do you count clinicians?
By who holds clinical responsibility that month, not by who logged in. Anyone rendering, signing, co-signing, or supervising a billable service counts; everyone else is free. Contracted clinicians count the same as employed ones.
What happens when someone joins or leaves mid-month?
You're billed for the clinicians who held clinical responsibility that month. Turnover and seasonal programs are normal here, and the count should follow them.
Is there a minimum, or a volume discount?
No minimum and no volume tier. There's no floor to clear and no threshold where the rate improves, so a twelve-clinician agency pays the same rate as an eighty-clinician one. The one discount we offer is for paying annually, and that's about cash flow rather than size — available to everyone at every headcount.
Does the rate stay at $60?
It's the published rate and we don't intend to move it. If list price ever changes, we'll say so ahead of a renewal rather than at one — you won't find out from an invoice. HealthThread is in active development and ships regularly; agencies working with us now get what ships, at the rate they joined on. Billing is month to month, with no long-term contract. Agencies joining during market validation get a longer rate commitment; that's covered when we talk.
What does implementation cost?
It depends on how many programs you run and what has to be migrated — moving from spreadsheets is a different exercise from moving off an incumbent EHR. We offer a free scoping assessment that gives you an accurate picture of the cost and what it involves.
Next
See it against your own programs.
Forty-five minutes, walking one client's record from intake through audit response — with your service mix and your credential mix.